When should you be considering an upgrade of your ERP system?

ERP System

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Living in a technology-based era is always talking or thinking about upgrades. They are so much on the mind that we often forget to ask the question; why do we need an upgrade? Even if it is obvious at times, never forget to dwell on the reasons for a better outcome. 

So, if recently someone has told you to upgrade ERP (Enterprise Resource Planning), the following are the core reasons to upgrade the ERP system

technology

Technical

Although the technical benefits of upgrading your system may not be obvious at first, the decisions made here significantly impact an organization’s productivity, efficiency, longevity, and financial stability. You can ensure that your organization stays on track with the vendor support matrix by upgrading your system—we’re referring to Microsoft here, but this also applies to non-Microsoft systems. This is true for any ERP system that employs SQL as its underlying database as Microsoft does. You align with complimentary and pre-requisite technology by upgrading, whether it’s the operating system, database platform, or security governance.

New features

Regularly upgrading guarantees your company access to the most up-to-date features, such as new releases, updates, minor enhancements, security patches, and major releases. While these are all user and business benefits, they all tie back to your return on investment: your company has invested in a solution and is paying for upkeep. So, you need to be sure you’re making use of and appreciating the features and advancements available to you.

Governance and compliance

Many organizations will have policies in place that manage governance and compliance. For example, the banking and superannuation industries may be supervised by APRA, with laws requiring them to utilize a mainstream support product. As a result, if the product they’re dealing with loses widespread support, they’re no longer in compliance with APRA.

Third-party applications

In cases where your organization relies on third-party apps to operate your business, you must examine the effects of upgrading such applications from third parties and their impact on your solution in case of incompatibilities. An important reason to stay with the latest version of your solution is for you to continue to work with them and make full use of the service they offer if you upgrade your third-party applications.

Your people

When employees who know and manage the older technology continue, you risk the durability of your working practice, leaving your organization without an expert in subject matter for your aged and obsolete system. There are considerable negative effects on your staff on the culture of non-updating technology in an enterprise and staying current.

How will you decide whether to upgrade or replace your current ERP system?

Be it an ERP replacement project or a simple ERP system upgrade, how do you decide that you need it? Check some important points.

  • Your ERP software, as well as its underlying infrastructure or platform, is no longer supported by your vendor.
  • Modern ERP software releases include mission-critical new functionality that can be used to replace non-existent or customized functionality.
  • Finding qualified business systems and technical talent to support your legacy solutions is becoming increasingly difficult.
  • Employee recruitment, onboarding, and retention are all hampered by out-of-date user interfaces and user experiences.
  • Your ERP system is not designed to meet the needs of today’s hyper-dynamic workplace, where users expect on-demand availability from any location or device.
Upgrade upgrading software version program symbol on computer keyboard

Bottom line

So, now you agree to try an upgrade? Well, in case you still have doubts about ERP upgrade strategy, cloud ERP or need to discuss ERP implementation plan and upgrade process, get in touch with the DFSM team of experts. We will be happy to help you understand the needs of your customized ERP solution.

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